Šiandien įdomi „Excel“ problema apie medžiagų sąskaitas. Jūs turite daug žaliavų. Kiekvienas daiktas gali būti surinktas į kelis skirtingus aukščiausio lygio rinkinius. Ar turite pakankamai žaliavos, jei turite tam tikros prekės užsakymą?
Žiūrėti video
- Timas klausia: Kiek kiekvienos prekės galima parduoti
- Sudėtingas veiksnys: daiktą sudaro kelios dėžutės
- Sąskaitos metodas Nr. 1: pridėkite pagalbinį stulpelį su INT (reikalingas kiekis / po ranka)
- Kiekvieną produkto pakeitimą pridėkite pagalbinės sumos tarpines sumas
- Sutraukti tarpines sumas į rodinį Nr. 2
- Pasirinkite visus duomenis. Naudokite alt = "" +; už Select Visible Cells
- Įklijuokite į naują diapazoną
- „Ctrl“ + H, jei norite pakeisti „Space Min“ į nieką
- Mike'o metodas Nr. 2
- Nukopijuokite stulpelį Produktas į dešinę ir naudokite Duomenys, Pašalinti dublikatus
- Šalia unikalaus produktų sąrašo naudokite MINIFS
- Atminkite, kad MINIFS galima tik „Office 365“
- Sąskaitos metodas Nr. 3: įprasta suvestinė lentelė nepavyksta, nes apskaičiuoti laukai šiuo atveju neveiks.
- Pasirinkite vieną langelį savo duomenyse ir paspauskite Ctrl + T, jei norite konvertuoti į lentelę.
- Vietoj to, kurdami suvestinę lentelę, pažymėkite langelį Pridėti prie duomenų modelio
- Sukurkite naują priemonę „Galima parduoti“ naudojant „INT“
- Sukurkite naują rinkinį, kurį galima parduoti naudojant MINX
- Ta sukama lentelė veikia!
- Mike metodas Nr. 4 Naudokite funkciją AGGREGATE.
- Panašu, kad norėtumėte naudoti MIN argumentą, bet naudokite SMALL, nes jis tvarko masyvus
- Naudokite
=AGGREGATE(15,6,INT($D$2:$D$141/$C$2:$C$141)/($A$2:$A$141=F2),1) - AGGREGATE yra viena iš penkių funkcijų, kuri gali priimti masyvą kaip argumentą be Ctrl + Shift + Enter
- Bilo metodas Nr. 5
- Konvertuokite duomenis į lentelę ir naudokite „Power Query“ - dar žinomą kaip „Get & Transform“
- „Power Query“ apskaičiuokite OH / Needed
- Norėdami konvertuoti į skaičių, naudokite funkciją Number.RoundDown
- Naudokite grupavimą pagal dalies numerį ir minimalų kiekį
- Uždaryti ir įkelti
- Premija: tai atnaujinama!
Vaizdo įrašo nuorašas
MrExcelas: Ei, sveiki sugrįžę, atėjo laikas kitam „Dueling Excel“ tinklalaidžiui. Aš esu Billas iš, prie manęs prisijungs Mike'as Girvinas iš „Excel Is Fun“. Tai yra mūsų 190 serija: kiek rinkinių galima parduoti?
Gerai, šiandien Timo atsiųstas klausimas. Žiūrime mūsų „Dueling Excel“ vaizdo įrašus, jis dirba pas mažmenininką ir paprašė sukurti skaičiuoklę, kurioje būtų parodyta mūsų pardavimo komandai, kas mums priklauso ir ką galime parduoti. Skamba paprastai, tiesa? Bet čia yra laimikis: jų parduodamoje prekėje yra kelios dėžutės ir jos inventorizuojamos kiekvienoje dėžutėje. Štai pavyzdys to, ką jis mato. Taigi štai šiame elemente, P12345, yra 3 skirtingi daiktai, kuriuos jie turi išsiųsti. Rinkinyje reikia 4 1 dėžutės, 1 2 dėžutės ir 1 3 dėžutės. Ir tiek jų yra sandėlyje. Gerai, todėl tiesiog atlikdami matematiką, jie turi 2 pilnus 1 dėžutės komplektus, 4 pilnus 2 dėžutės komplektus ir 3 pilnus 3 dėžutės rinkinius. Bet tai reiškia, kad tai, ką jie gali parduoti, yra mažiausias iš tų 3 skaičių - jie gali parduoti tik 2. Čia jie turi 4 pilnus 4 dėžutės komplektus,4 iš 5 dėžutės, 2 iš 3 dėžutės, tik 1 iš 7 dėžutės - tai yra ribojantis elementas. Taigi šiuo atveju jie gali parduoti tik vieną iš šių. Gerai. Dabar klausimas vėlesnei dienai pasakiau: "Na, ar yra tikimybė, kad 3 dėžutė bus naudojama daugiau nei vienoje vietoje?" Ir jis sako: „Taip, bet mes dėl to jaudinsimės vėliau“. Gerai.
Taigi štai kaip aš tai pulsiu. Aš iš tikrųjų galiu sugalvoti keletą skirtingų būdų tai užpulti, todėl tai gali būti įdomu - tai gali būti pirmyn ir atgal vykstanti dvikova. Ką aš darysiu, aš noriu, kad čia būtų „Pagalbos“ stulpelis, o „Pagalbos“ stulpelyje bus nagrinėjamas atskiras elementas, kiek galime parduoti. Taigi = 8 padalinti 4, panašiai, ir mes dukart spustelėkite, kad nukopijuotume jį žemyn. Tarkime, kad mums reikėjo 4, o mes turėjome 6. Gerai, todėl dabar sakysime 1,5. Na, tu negali parduoti, žinai, pusė sofos, gerai? Taigi, tai turės būti visas skaičius. Taigi, ką aš čia darysiu, tai naudokite = INT-- INT, sveikąjį skaičių - tą dalyką, kuris nuims dešimtainius skaičius ir paliks mums visą sumą. Gerai. Taigi mes turime 8 - grįžti prie pradinio skaičiaus.
Ir mes turime išsiaiškinti, koks kiekvieno elemento skaičius E stulpelyje yra mažiausias? Įsitikinkite, kad duomenys surūšiuoti pagal Produktą, eikite į skirtuką Duomenys, pasirinkite Tarpinės sumos, kiekviename produkto pakeitime naudokite funkciją Min. Žinote, aš nuolat mokau „Tarpines sumas“ savo „Power Excel“ seminaruose ir atkreipiu dėmesį, kad čia yra 11 funkcijų, bet aš niekada nenaudojau nieko, išskyrus „Sum“ ir „Count“. Taigi, nors tarpinė suma gali būti ne pats greičiausias būdas tai padaryti, noriu pasakyti, kad iš tikrųjų buvo vienas laikas, kai galėjau naudoti ką nors kita nei „Sum“ ir „Count“. Gerai, spustelėkite Gerai. Ir tai, ką mes gausime, yra tai, kad kiekvieną kartą, kai keičiasi užuolaidos numeris - produkto numeris, mes galime pamatyti Min. Tas Minas yra atsakymas, kurio mes norime. Aš žlugau į skaičių 2 rodinį, aš pasirenku visus šiuos duomenis ir Alt +;norėdami pasirinkti tik matomas langelius, „Ctrl“ + C, tada nusileisime čia ir įklijuosime - tiesiog įklijuokite į šią sritį - „Ctrl“ + V. Gerai. Ištrinkite papildomus stulpelius, tada turime atsikratyti žodžio Min. Ir ne tik žodis Min, bet ir kosminis Min. Gerai. Taigi aš naudosiu „Ctrl + H“ ir pakeisiu „Min“ pasikartojimą į nieką, „Pakeisti viską“, spustelėkite Gerai, spustelėkite Uždaryti ir yra mūsų lentelė, kurią turime parduoti. Gerai, Mike, aš tau tai permesiu.ir mūsų lentelė apie tai, ką turime galimybių parduoti. Gerai, Mike, aš tau tai permesiu.ir mūsų lentelė apie tai, ką turime galimybių parduoti. Gerai, Mike, aš tau tai permesiu.
Mike: Wow! MrExcel, I love it. The Min function in Subtotals. How cool is that? Alright, I'm going to go over to this sheet right here, I'm going to do the same Helper column. =INT we'll take all "On Hand" divided by "Required Quantity", close parentheses. Ctrl+Enter, double-click, and send it down. Now, I just need to find the Min available for a given condition or criteria. I'm going to select Product, Ctrl+Shift+Down Arroe, Ctrl+C to copy, then I'm going to Right Arrow, Ctrl+V, then I'm going to come up and say Remove Duplicates. There it is.
I used to use Advanced Filter, Unique Records Only all the time, but it seems like this method is faster. There's my unique list. Now I'm going to come over here. How many? And I'm going to use the new function, MINIFS. Now, MINIFS is in Office 365; for Excel 2016 or later, the MINRANGE. Well, I need to find the minimum value in this column, Ctrl+Shift+Down Arrow, F4, comma and the criteria range-- that's going to be this whole product. Ctrl+Shift+Down Arrow, F4, comma, Left Arrow, and there we go. That will get the min value from how many, based on the condition or criteria, close parentheses, Ctrl+Enter, double-click and send it down. Alright. So there's MINIFS and Subtotal. I'm going to throw it back over to you.
MrExcel: Yes, Mike, very nice. Remove Duplicates, get the unique list of products, and then the MINIFS function. I asked him what version of Excel he's on, he said Excel 2016. I hope it's Office 365 version of 2016, so he has access to that. Well, how about a Pivot Table? Alright, so I created a Pivot Table with Product, and Requires, Sum of Required Quantities, and Sum of On Hand. Then from right here, "Analyze", "Fields, Items & Sets", "Calculated Field", and created a new calculated field called "Available", which is On Hand divided by Required Quantity-- that way I don't need the Helper Column over here. And at first it seemed like it was going to work because we had 2, 3, and 4 and the reporting that the minimum is 2-- I changed this calculation, of course, to Min, and that seemed good.
But then, on this one, where we have 2,4,4,1,2, it's reporting 3. And what's happening is it's doing the calculation on this row. We have 25 on hand, divided by 8, that's 3 and a fraction, and so it's reporting 3, and so, no. A regular Pivot Table calculate item is not going to work. But instead, convert this data to a table and then Insert, PivotTable, Add this data to the Data Model, click OK. And we're going to have, down the left-hand side, Product and what it Requires. I'm going to create two implicit measures here with a Required Quantity and some of On Hand, and then I'm going to create a new measure. So, PowerPivot, Measure, a New Measure, and this new measure will be called Available to Sell (AvailToSell) and that formula is going to be, how many we have on hand divided by how many are required for each item, and click OK. Alright, so 8 divided by 4 is 2.
Alright. Now, that's still not our right answer, and we probably need to run this through the Integer function. So, Measures, Manage Measures, edit this and wrap the whole thing inside the INT function like this, click OK, and click Close. Now we're getting a fractional number-- still the wrong answer here.
But we're going to use a great new function that's only available in DAX. New Measure, and this is going to be called KitAvailable, and the function is not MIN, but MINX-- MINX. The MINX function. And the table that we're going to use is Table 1, and then expression is going to be that Available to Sell that we just calculated, and what this does-- the MINX function evaluates on a row by row basis and finds the minimum error. And so, we'll click KitAvailable, OK. Well, check this out: So here, where we have 2, 4, 4, 1, and 2, it's reporting 1. Alright, now in a perfect world all we have is Product and KitAvailable-- we don't need any of this other stuff in the middle. Alright. So we're just going to check this here, 2, 1, 3, 2, are our answers. I'll take the Requires out, 2, 1, 3, 2, yes. It's going to work. We actually take all the intermediate calculations out, just have a KitAvailable, like that. Mike, do you have another one?
Mike: How cool is that,? You use the MINX function in DAX; well, I'm going to go back over here, I'm going to use a formula. But I'm going to pretend like I don't even have this Helper column. I used MINIFS. Well, before MINIFS, in Excel 2016 there was the AGGREGATE function in Excel 2010. Now I want to use MIN, but of course, functions 1 to 13 do not let you do array formulas. So I'm going to have to use SMALL 1 as a substitute for the MIN function. And SMALL is one of the functions, 14 and above, that can handle array operations. That argument right there, array. So function number 15, comma, I want to ignore divided by zero error, so I'm going to type a 6 to ignore errors, comma, and I need to simulate that whole Helper column in the array argument-- INT. And instead of simply saying On Hand divided by Require, we do the whole column, Ctrl+Shift+Down Arrow, F4, divided by the Required column-- Ctrl+Shift+Down Arrow, F4-- now close parenthesis. That INT right there, if I highlight this and hit F9, it simulates that entire How Many Helper column. Ctrl+Z, now I simply divide it by, in parentheses, I need to get an array of TRUES and FALSEs, so I click on Product, Ctrl+Shift+Down Arrow, F4, and I ask the question are any of you equal to that Product ID, close parentheses. That will give me a bunch of TRUES and FALSEs. F9 TRUES and FALSEs in the denominator, TRUE will become a 1, FALSE will become a 0, which will give us divide by zero error. Ctrl+Z.
In essence, if I click the whole array in here, F9, the divide by zero is going to be our filter, so we only see the numbers for a particular Product. Ctrl+Z, and then, of course, AGGREGATE will pick the min out from that array of errors and numbers, close parenthesis. And AGGREGATE's amazing-- one of five functions that has an argument that can handle array operations without Ctrl+Shift+Enter. So I simply Ctrl+Enter and F2. What did I forget? Backspace. Array, then I type a comma and the K is 1 because I always want SMALL 1, which is the min, close parentheses. Ctrl+Enter, double-click, and send it down, F2. Alright. Aggregate with that whole Helper column right there to get how many for each Product. Alright? I'm going to throw it back over to.
MrExcel: Hey, that's beautiful. I knew there'd be a lot of different ways to solve this. I did not think of using AGGREGATE, which of course is better, because if someone has 2010, this will work. The 15 allows an array out here that is gorgeous. Alright, now, hey, when I set up the question, I just missed this and, you know, and Mike, you know this, when people send us questions, they try and minimize the situation to make it sound like it's easy, but the thing that's going to be a disaster here, is the fact that Carton 3 is used in multiple places, alright? And as soon as they sell something from, let's say, they sell, like, this item P12346, well then the number of Carton 3s on hand is going to change, right? And so that's going to impossibly impact what else we can sell.
Alright. So, thinking about how Tim is going to have to manage this process, he's going to have to have a way to regenerate this item quickly. And so, hopefully, he has an inventory table for every item. It'll show how many there are on hand and then, a VLOOKUP here, to pull the inventory over. Alright? That's what I'm hoping is going to happen, because then it might become somewhat manageable. And if this is something we have to reproduce again and again and again, then Power Query definitely has a use here.
So, Power Query in Excel 2010 or 2013, you're going to go download it, you'll have your own Power Query tab; but in Excel 2016, you're going to look for the Get and Transform. It's funny, in Excel 2016, it was the second group, but then in Office 365 they moved it to be the first group. Power Query has the ability to take something from a Table or Range, so I'm going to choose one cell in this table, Ctrl+T-- that will create a table for me. Table 3 is a fine name, I don't need to rename that. Now, this is the Table, we go to Data, From Table or Range, and we are going to Add a new Column-- this column is going to be a Custom Column, it's going to be called "Available", and that is going to be the On Hand divided by Required Quantity. Alright. Now, we need to send this into the INT function. Unfortunately, the function and Power Query are not the same. So, click here and then go to Formula Types, and you'll find this function is called Number.RoundDown, and this is case sensitive-- you have to make sure to use that exact same case. So =Number.RoundDown, open paren, and closed paren, and click OK. And so 11 divided by 4 is 2.75, rounds down to 2. Alright. That's the answer we need there, we don't need these columns anymore. So I can click on Requires, Shift+click on On Hand, and remove those columns. Alright. Now, choose Product, Transform, Group By, we're going to group by the Product, and the new function is going to be called KitsAvailable, and the operation is going to be the min of the available column. Click OK. Alright.
So now we have Product and KitsAvailable. Home, Close & Load, get a brand new sheet with our answers, but here's the beautiful thing. Alright, so, when we sell something-- let's make these columns less wide-- and we sell, let's say we sell enough so we have no Carton 3s left, I change that number there, the VLOOKUPS bring the results, and then come back here and choose this and Refresh all. And you see that now we have none of this, and this, and this, available to sell, because they all needed that Carton 3, and we have none of those left. Being able to Refresh in Power Query is going to help this in the end.
Well, this was a fun one for me because I knew there would be a lot of different ways to solve this problem. The Episode wrap up of this really long Episode: How many of each item is available to sell? And there's multiple cartons, alright? So, the first thing I did was add a Helper column; and then use Subtotals with the Min function; and then a whole bunch of really boring steps. Make had method number two, used MINIFS, which is great if you have Office 365. I went back to a Pivot Table, but a regular Pivot Table won't work, instead had to do a Data Model and then use the MINX function-- the MINX function-- and that calculated field or measure will actually work. Mike, using the AGGREGATE function, beautiful function, one of five functions that can accept an array as an argument without Ctrl+Shift+Enter. And then, method 5, convert the data to a table and use Power Query, also known as Get & Transform; and we're going to calculate On Hand divided by Needed (Required); and then the Number.RoundDown function to convert to an integer; group by part name, number, and calculate the minimum available; Close & Load; and the bonus, it's refreshable.
Na, ai, noriu padėkoti už tai, kad užsukote, pamatysime kitą kartą kitam „Dueling Excel Podcast“ iš „MrExcel“ ir „Excel is Fun“.
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